Executive Secretary to Managing Director - Bali

Join Bayu Buana as an Executive Secretary and play a pivotal role in supporting our Managing Director in Bali’s dynamic business landscape. This is a unique opportunity to act as the primary liaison between senior leadership and internal/external stakeholders. In this role, you will manage a high volume of sensitive and confidential information, ensuring seamless coordination and communication across various departments and external partners.

At Bayu Buana, we are a leading company in the hospitality industry, known for our commitment to excellence and innovation. Located in the vibrant city of Denpasar, Badung, Bali, we offer a dynamic and collaborative work environment. As an Executive Secretary, you will be at the heart of our operations, providing strategic support and ensuring that our Managing Director’s priorities are met with efficiency and professionalism.

Every day, you will handle a diverse range of tasks, from scheduling and organizing meetings to drafting and distributing important documents. You will also be responsible for managing our office’s administrative functions, including travel arrangements, event planning, and vendor coordination. This role requires a blend of exceptional organizational skills, strong communication abilities, and a keen attention to detail.

📋 Tanggung Jawab Pekerjaan

• Act as the primary liaison between the Managing Director and internal/external stakeholders, ensuring smooth communication and coordination.
• Manage a high volume of sensitive and confidential information, maintaining strict confidentiality and security protocols.
• Schedule and organize meetings, ensuring that all necessary preparations are made and that minutes are accurately recorded and distributed.
• Draft, edit, and distribute important documents, including reports, presentations, and correspondence.
• Oversee office administrative functions, including travel arrangements, event planning, and vendor coordination.
• Provide strategic support to the Managing Director, assisting with research, data analysis, and decision-making processes.
• Maintain and update the company’s records and databases, ensuring accuracy and completeness.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with a high level of professionalism and responsiveness.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial or administrative role, with a proven track record of supporting senior leadership.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, with the ability to communicate complex information clearly and concisely.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools such as Trello, Asana, or similar.
• Knowledge of industry-specific software and tools relevant to the hospitality sector.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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